People & Workplace Coordinator

At Speakap, we’re not just building a platform — we’re redefining how organizations connect and collaborate with their frontline employees. Based in Amsterdam, we’re a vibrant, international team with big ambitions. With over 600 global customers, we’re entering an exciting new phase of growth — and we’re looking for someone who wants to grow with us.

We’re looking for a People & Workplace Coordinator who is passionate about creating a great employee experience from day one. In this role, you’ll support the employee journey from onboarding to offboarding, ensure HR administration runs smoothly, and play a key part in building an engaging and supportive team culture. You'll also act as a trusted go-to for employees and help create a positive, well-organized work environment — both in person and behind the scenes.

If you’re proactive, people-focused, and excited to make a real impact across the organization, we’d love to meet you.

What You’ll Do

• Support key HR processes including onboarding, offboarding, employment contracts, and maintaining accurate employee records.

• Track and report on absenteeism (sick leave, vacation, special leave) and ensure documentation is up to date and aligned with company policies.

• Help drive employee engagement by working with the Culture Crew to organize team events, company moments, and initiatives that strengthen our culture.

• Provide hands-on support to our leadership team with scheduling, meeting planning, travel logistics, and follow-ups.

• Act as a trusted point of contact for employees, helping to ensure everyone has what they need to do their best work.

• Coordination of office-related matters as needed, such as supplies and liaison with the building — always with a focus on keeping things smooth and simple.

What We’re Looking For

• Around 3 years of experience in HR administration, people operations, or a similar people-focused role — ideally in a fast-paced (scale-up) environment.

• A proactive, energetic, and service-oriented mindset — you like to stay one step ahead and make things easier for others.

• Native-level Dutch and fluent English.

• Comfortable with tools like Google Calendar, Sheets, and Docs.

• Strong communication skills, high attention to detail, and able to handle sensitive information with care.

• Based in the Amsterdam area and available to work from the office five days a week.

What We Offer

• A competitive salary and either travel reimbursement or an NS Business Card.

• 26 vacation days (with the option to buy more).

• A dynamic role where your work directly contributes to a strong, people-first company culture.

• Room to grow, take initiative, and shape the employee experience at a company in full scale-up mode.

• An international, collaborative team — and yes, fun events that you help bring to life!

Note: Native-level Dutch is required for this role. Unfortunately, we’re not able to proceed with candidates who do not meet this requirement.