People Operations & Office Coordinator

**Native-level Dutch is required for this role. Unfortunately, we won’t proceed with candidates who don’t meet this requirement.**

At Speakap, we’re not just building a platform; we’re revolutionizing the way organizations connect and collaborate with their frontline employees. Based in Amsterdam, we’re a vibrant, international team on a mission to transform communication in the workplace. With over 600 global customers already on board, we’re stepping into an exciting new phase of growth and we want you to be a part of it.

We're looking for a proactive and hands-on People Operations & Office Coordinator who thrives in a fast-paced environment. You excel at multitasking, streamlining processes, and ensuring smooth office operations. From managing office logistics and supplies to onboarding new employees and handling HR administration like sick leave and contracts, you take pride in creating an efficient and welcoming workplace. With strong organizational and communication skills, you make sure employees have what they need to do their best work. If you're passionate about office culture, love taking initiative, and enjoy making a real impact, we’d love to hear from you!

What will you do: 

• Serve as the first point of contact for all calls, mail, and office inquiries, ensuring clear communication with customers, stakeholders, and the team while maintaining a tidy and welcoming office environment.

• Oversee office logistics, including managing supplies, groceries, asset registration, repairs, and general maintenance to keep operations running smoothly.

• Handle key HR administrative tasks, such as employee onboarding, offboarding, contract administration, and maintaining HR records.

• Manage absenteeism tracking and reporting, ensuring accurate documentation of sick leave, vacation days, and other types of leave while supporting compliance with company policies.

• Support employee engagement by working closely with the Culture Crew to plan team activities, office perks, and company events, always looking for ways to enhance the workplace experience.

• Provide administrative support to leadership, including scheduling meetings, organizing calendars, handling travel arrangements, and tracking action items.

• Act as the go-to person for office-related matters, including liaising with building management, ensuring a productive work environment, and addressing any facility-related issues.
  

What we expect from you:

• 1-3 years of experience in office management, executive support, or HR administration, preferably in a scale-up environment.

• Proactive and solution-oriented, always looking to improve processes and create a smooth, welcoming office environment.

• Fluent in Dutch and English, with strong proficiency in Google Apps (Calendar, Sheets, Docs).

• Strong communicator who handles multiple tasks with professionalism, discretion, and attention to detail.

• Based in the Amsterdam area and available to work from the office five days a week.

What We Offer:

• A competitive salary, plus travel allowance or an NS Business Card to make your commute easy.

• 26 vacation days (with the option to buy more) so you can relax and recharge.

• An exciting opportunity to grow with an ambitious company where your work will directly impact our success and culture, with plenty of opportunities to take on new challenges.

• A dynamic, international team where your ideas are valued, and you’re empowered to drive change.

• Fun team events (that you’ll help organize! 🙌🏼) in a vibrant, collaborative workplace.

If you’re ready to step up, take on new challenges and contribute to a company with big ambitions, we would love to meet you!